Promenta’s SAP Invoice Approval Workflow (FB60) enables a web based, audited process for SAP invoice entry. The solution deploys as part of our promentaWebflow™ product and runs inside your SAP ECC system. As this is an SAP based solution, the invoice data entry process tightly integrates with your existing finance business rules, validation and security model. The webflow sequence enables the creation of a fully validated virtual invoice entry record, including external attachments, which is then cleanly created in the relevant SAP ledger when all approvals are in place. The process enables high integrity validation, including simulated posting at the request stage of the process. This guarantees accuracy and efficiency when it comes to approving the invoice. Depending on the invoice value and company code flexible approval routing is possible at multiple approval levels. Following final approval the invoice document is finally updated in SAP, and is 100% accurate, approved and complete. The solution caters for all SAP invoice entry fields in FB60 and also enables approvals through your mobile device. Book a demo with us to find out more!
Lean and User Friendly Interface
Promenta’s SAP Invoice Approval Workflow process presents users with an engaging, streamlined, web-based interface which can incorporate your own company branding. Context sensitive dynamic guidance notes facilitate self-service, reducing the need for training and support. The user interface is designed to be user friendly and easy to use compared to excel sheets and SAP GUI.
Minimalist Information Architecture
Users get a streamlined view of the journal data that they need to work with and are only exposed to fields and data that is relevant to them. This focuses attention, removes distraction and makes it 100% clear which data is required to be entered at specific points in the process. It’s a process which can be used by non-SAP experts.
Built-In Workflow Control
Users can submit SAP Invoice Entry webflow requests which are automatically routed to one or more approvers. Rejection handling and re submission are fully supported by the built in workflow capabilities. Note that our promentaWebflow™ product runs on top of the standard SAP workflow engine for tight SAP integration.
Real Time SAP Validation
When webflow users enter invoice data into each screen, it is immediately validated against SAP FICO configuration rules residing in SAP (webflow runs inside SAP itself). The webflow product also allows additional validation rules which serve your specific process to be included.
All steps in the end-to-end sequence are fully audited with a user ID, date and time stamp. This provides SAP process owners, with full transparency on who has been involved in the process, helping with compliance and resolving potential bottlenecks.
Full Compliance With SAP Authorizations
Automatic integration and compliance with each user’s existing SAP authorizations, ensures that this product fits seamlessly into your existing process team structure with the right people authorized to carry out the right steps in the process.
Full Integration With Microsoft EXCEL
Promenta’s SAP Invoice Approval Workflow allows your finance teams to upload Excel sheets which contain header and line item data for invoices. The upload process is carried out right at the start of the webflow request. Webflow quickly interprets the uploaded Excel sheet and enables full validation of the virtual invoice document at the request phase of the process. The Excel sheet used for the upload is securely attached to the eventual document which is posted in SAP following completion of the approval process.
Want to see a demo?
We would welcome the opportunity to demonstrate our solutions to you. If you would like a short web demo or a free trial, please get in touch and we will respond to you promptly. Thank you!