Key features of promentaDataFlow
- Integration with Microsoft Excel to use as the data source
- Web-based request forms and screens enabling access from any device
- In-built workflows enable full audit and review by all stakeholders BEFORE the data is loaded
- Users can build processes without IT or other technical resources
- Runs inside SAP – no need for additional servers, users, devices
- Central management of all excel templates – no need to distribute around the organization
- Integration with promentaMobile provides mobile approvals
promentaDataFlow Overview
| CREATE | Create processes by recording data input scenarios in SAP. Customize with workflow scenarios, notifications and business logic |
| RUN | Users start requests with excel as the data source but submit through a web-based request. Approvers around your business review and approve from any device (including mobile). Only when all approvals are in place is the data created or maintained in SAP |
| REPORT | Use standard reports to shown historic requests, ongoing requests and all audit history. Combine data with SAP data to produce compliant reports |
CREATE
The administrators record the data update scenario using the promentaDataFlow console within SAP.
The administrators customize the process to add default values and define which values should be changed by the eventual end-users. For example if a data request is for a specific company code you can set the company code value in the process and exclude it from the end-users
The administrators define or assign the workflow scenario to define approvals – this could be using the existing organization structure, specific roles in SAP or event custom tables and rules.
The administrators define if and when email notifications are sent – for example the end-user requesters can receive emails when their request is fully approved and actioned in SAP.
The administrator activates the process which automatically makes it available to the end-users. No need to send spreadsheets around the organization.
RUN
End-users launch the web-based request manager and select the process that they would like to run (for example General Ledger account changes, Vendor updated, Customer updates)
The End-user download the template from the request form and completes it – the template is ALWAYS the correct version
The End-user uploads the completed Excel file and also adds any additional comments and uploads supporting documentation
The End-user submits the request and promentaDataFlow automatically starts the workflow process and routes the to relevant approvers
Approvers can approve on a range of devices – including mobile devices
When the all approvals have been gathered the request data can be processed into SAP
Finally notifications can be sent out to the original requester and any other interested stakeholders.
REPORT
Reporting on current status of requests, current apporvals and pending approvals are all done within the SAP system by Administrators or End-users
Audit reporting shows all user who have been involved in any way with the approval process – all approvals are date and time stamped
As promentaDataFlow runs INSIDE SAP reports combining promentaDataFlow and SAP data can be built.
