SAP HR actions

Overview – SAP HR Actions

SAP HR Actions are central to all HR installations. Companies need the ability to run SAP HR actions in a controlled, accurate and consistent way. It is often the case that different people in the organization need to work together to request and process SAP HR actions. Processes such as ‘new hire’ and ‘leaver’ are often not as tightly integrated with the SAP system as they should be. Requests are slow, error prone and inconsistent, costing the business time and money. Spreadsheets, external documents and forms are often used to initiate requests for SAP HR Actions followed by manual data entry into SAP. This lack of integration and real-time validation when using external spreadsheets, documents and forms, is often the cause of bottlenecks and process issues.

It is also often the case that companies run SAP HR Actions which do not have any form of SAP driven workflow to connect different people in the process together, in an automated accurate way.

promentaWebflow™ New Hire and Leaver Management are solutions which eradicate these typical issues which can be found in SAP HR Actions.

Key features for HR Hire and Leaver actions

Flexible look and feel
Built in SAP workflow – controlled automated process flow
Tight SAP integration – business rules validation, configuration, security model
End to end audit and process transparency

Flexible look and feel

Users are presented with an engaging, lean web based interface. Your own company branding is applied as a one off exercise at implementation time. Context sensitive dynamic guidance notes are targeted to users at each process step, supporting a self-service approach and removing pressure from support teams. This guided procedure, road-map driven approach makes SAP HR Actions more intuitive and efficient. Users are only exposed to fields and data that are relevant to them. Management and non-SAP experts find it easier to work with the process. Overall, a very different user experience to spreadsheets, SAP GUI and traditional web application screens.

The promentaWebflow™ New Hire and Leaver Management solutions will simplify how users interact with these SAP HR Actions and will improve SAP usability when maintaining HR data.

Built in workflow – control the process flow

promentaWebflow™ contains ‘built-in’ SAP workflow, which is used to control the routing within your SAP HR Actions. Users can submit requests which are automatically routed to one or more teams for quality checks, additional data entry or approval. Rejection handling and resubmission is fully supported by the built in workflow.
Each workflow driven step in the process is audited for full end to end process transparency. Those involved in the process spend much less time dealing with process orientated tasks as all parties are automatically notified when actions need to be taken.

Tight SAP integration and real-time validation

Users who are involved in the process will work with simplified, user friendly, web based screens. The data that they enter into those screens is immediately validated against SAP HR business rules in your SAP system. The level of integration and validation is the same as if the users were working with SAP transaction PA40 and PA30.

SAP HR configuration residing in your SAP system is automatically pulled into ‘list boxes’ and ‘pick lists’ within promentaWebflow™ screens. There is also full automatic integration and compliance with SAP authorizations so that users can not accidentally access or update data if not permitted to do so, according to SAP security rules.

This level of integration means that requesters can enter data into a New Hire or Leaver request, have that data fully validated as being accurate, then save and submit the request to the next process step. Even though they are not authorized to update SAP itself, they can enter fully validated accurate data within the request. All data is securely stored in promentaWebflow™ within your SAP system. Approvers can Q&A the request and with a single click approve the automatic employment creation or termination action directly in SAP.

The promentaWebflow™ driven process, will only update SAP HR master data if the full data scenario is accurate and all approvals are in place.

Full audit and process transparency

When promentaWebflow™ is deployed to control your SAP HR Actions, all steps in the end to end sequence are fully audited with a User Id, Date and Time stamp. This provides SAP process owners with full transparency on where potential bottlenecks might be. If there is a big time delay between request and approval for certain types of requests, this becomes visible in the audit trail. Action can then be taken to improve training or resourcing to encourage a leaner process. The end to end audit trail also provides important compliance related evidence of segregation of duties between requesters and approvers when maintaining critical and sensitive HR data in SAP

Benefits

Automate your SAP HR Actions with our built in SAP workflow
Reduce process time and cost by delivering leaner SAP HR Hire and Leaver actions
Increase the quality of your SAP HR Actions with tight SAP integration end-to-end
Reduce user errors and improve consistency with a simplified engaging user interface
Enable an end-to-end audit trail for continuous improvement and compliance
Keep HR approvals flowing through mobile devices